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Constitution Preamble The Club is a members' Club. By a Transfer dated 29th September 1993 the four Trustees of the Club acquired the Freehold of the existing tennis grounds at Redland Green, Bristol; by a Deed of Trust of even date, the Trustees agreed to hold the Freehold land for the benefit of the Members of the Club and in accordance with these rules. By a
Transfer dated 12th September 1997 Bristol Lawn Tennis Club
Limited ("the Company") acquired the Freehold
of the Club house and car park at Redland Green on behalf
of the Club. Name and Structure 1. The Club shall be named the BRISTOL LAWN TENNIS AND SQUASH CLUB formerly known as the Bristol Lawn Tennis Club (hereinafter referred to as "the Club") situated at Redland Green Road, Redland, Bristol and the tennis, squash and other teams shall be entitled to play under such names as from time to time approved by the Management Committee. 2. The object of the Club is to provide, improve, develop and maintain lawn tennis, squash and other sporting and leisure activities and associated social and other facilities for the benefit and enjoyment of its members. The club is a non-profiting making body, neither during the running of the club or it's dissolution can any surplus or asset be distributed to club members or Trustees. Management 3.1 Except as otherwise provided for in these rules, the entire management of the Club including the power to borrow money from members and others in respect of past or future expenditure be vested in a committee herein called the Management Committee. 3.2 Periods of office shall be three years for the major officers and two years for other committee members. 3.3
The Management Committee shall consist of the following
officers, Chairman, Secretary, Treasurer who shall each
be elected for 3 years, the Committee shall also have 5
other officers who shall each be elected for a period of
2 years. The Chairman of the Tennis, Squash and Social Committees
will be elected at their respective AGM and will also form
part of the Management Committee with all members having
equal voting rights. The Trustees representative shall also
be invited to attend all meetings 3.4. All committee members except the Trustee shall be elected at the Annual General Meeting. Nominees for the committee shall be proposed by one member with voting status and seconded by another; nominations shall be made either to the Club Secretary or on the official nominations form on the Club notice board at least seven days before the AGM. Members so nominated must indicate their willingness to stand by signing the nomination form. A list of valid nominees shall be posted on the Club notice board for seven days prior to the AGM. Each post shall be voted on separately. Election shall be by majority vote of those present and entitled to vote. 3.5. Management Committee members shall be eligible for re-election on standing down at an AGM. A record of attendance at Management Committee meetings shall be made available during the nomination period. 3.6 The Committee shall have the power to fill casual vacancies caused by resignations; also to co-opt up to three members in any one year, additional to the members filling named positions, until the next AGM. Such members shall be eligible for election to office at the AGM following their appointment. Co-opted additional committee members will not have voting rights. 3.7 Nominees for the major offices of the Club shall have been Club members with effect at least from April 1st in the penultimate year, for the other offices they shall have been Club members with effect at least from April 1st in the previous year with the proviso that full squash membership of the Club run by BS Group plc during the above periods shall be deemed to qualify as membership of this Club for the purpose of this clause. 3.8 At meetings of the Management Committee five voting members present shall form a quorum; such meetings must include the Chairman or nominated deputy, and one of the other major officers of the Club. 3.9 The Management Committee shall have the power from time to time to form sub-committees of any size. Such sub-committees shall have written terms of reference and rules of procedure recorded in the Minutes of the Management Committee. Members of sub-committees may be any Club member. However, a sub-committee must be chaired by a member of the Management Committee. 3.10 The Management Committee may incur expenditure in accordance with the budget agreed at the AGM (see 6.3) and in the case of necessary operational costs of the Club as they arise from time to time. It shall have the power to commit expenditure on unbudgeted capital items or works up to the sum of £20,000 (this sum to be adjusted by the rate of inflation annually on the first of the month following the AGM); for unbudgeted capital expenditure above this sum, the agreement by simple majority of voting members at a General Meeting shall be required. 3.11 The Management Committee in addition to the powers contained in the preceding clauses shall have power to lend such monies as are necessary to the Company for the purpose of ensuring the smooth running and administration of the Club house and car park such sums to be recorded as loans to the Company.
3.13
The routine organisation of Tennis, Squash and Social events
within the club shall be the responsibility of the Tennis,
Squash and Social Committees. Membership 4.1 The Club shall consist of Honorary Members, Life Members, Playing Members, Junior Members, Term Members, Social Members, Corporate Members, Aerobics, Gym, Athletic Members and such other categories of member as the Management Committee shall from time to time decide, subject to confirmation at the subsequent AGM. Honorary Members may be created by simple majority vote at an AGM. 4.2. All persons shall be eligible for membership; the Management Committee shall have absolute discretion to accept or reject any application for membership, and to regulate the numbers of members in different categories of membership. 4.3. The Management Committee shall have the power to suspend from the benefits and facilities of the Club any member for reason of breach of rules or other unacceptable conduct. 4.4 In the event of unacceptable conduct by a member, the Management Committee may invite the resignation of the member within a specified time period. Failing this, the Management Committee may consider expulsion of the member at a meeting to which the member shall be invited at reasonable notice to explain the misconduct either verbally or in writing. It shall be in the power of the Management Committee to expel such a member by ballot of all Management Committee members entitled to vote with four-fifths in favour of expulsion. The Management Committee may exclude such a member from the Club between the date of giving notice of such a meeting and the date of the meeting. Subscriptions. 5.1 Annual membership subscriptions shall be payable by all members except Life and Honorary Members, due either on 1st April or other date as decided by the Management Committee. 5.2 The rates of subscription shall be proposed by the Management Committee at the AGM, rates to be adopted by simple majority. 5.3 If a member does not pay his/her subscription within thirty days following the date upon which it was due the Committee in their sole discretion shall be entitled to terminate the membership without notice with a proviso that the subscription for the ensuing year shall be due and payable and shall be a debt to the Club and shall be paid by the person whose membership has been so terminated. In the event of the Committee failing for whatever reason to terminate the membership the member nonetheless is forbidden to use the Club facilities and amenities while the subscription remains outstanding. The Committee in their sole discretion may post the name of a member who is more than 40 days in arrears with his/her subscription on the Club notice board. Unless the member's resignation in writing has been received prior to the date upon which the subscription is due, the member will be held liable for the full season's subscription. The Committee reserve the right to charge interest on any unpaid subscription at the rate of 8% above the base rate of National Westminster Bank plc from the date when the subscription is due until actual payment. 5.4 Resignations from the Club shall be notified in writing to the Secretary. Club Meetings 6.1 Subject to fourteen days notice in writing being sent to all members entitled to attend, the Annual General Meeting of the Club shall be held in each year on a date in September or October, to be set by the Management Committee. The statement of accounts for the previous financial year shall be made available at the AGM and posted at the club at least 7 days in advance of the AGM.
6.3 The AGM shall receive a report and statement of accounts for the previous financial year and shall appoint auditors for the ensuing year. The Management Committee shall present a budget for the following year, to be approved by simple majority vote and recommend rates of subscription (see 5.2) 6.4 The AGM shall elect officers and Management Committee members in accordance with the constitution and rules of the Club. 6.5 The AGM shall vote on any resolution submitted in accordance with the rules of the Club. Proxy votes on such resolutions shall be allowed at the absolute discretion of the Management Committee and by reasonable prior arrangement with the Club Secretary. 6.6 A Special General Meeting may be called by the Management Committee giving fourteen days written notice to each member stating the purpose of the meeting by the Trustees or by thirty or more members giving a written requisition to the Club Secretary stating the nature of the business to be transacted. Such meeting to be convened within twenty eight days of receipt of such requisition. 6.7 Proposed alterations to the Club Constitution for consideration at a General Meeting shall be lodged in writing in the form of a resolution with the Club Secretary at least twenty one days before such meeting. The Secretary shall display a copy on the Club notice board at least fourteen days prior to such meeting. Alterations to be adopted shall require a two-thirds majority of those who vote. 6.8 Thirty members shall form a quorum at General Meetings. Visitors 7.1 Any person other than previously expelled members may be introduced to the Club by an existing member, on payment of visitor's fee and under other conditions as decided from time to time by the Management Committee. The visitor's name shall be entered in a book kept for that purpose on the Club premises. Rules 8.1 The Management Committee shall have the power to make and alter rules governing court bookings, court fees and allocation, sports attire, members' guests and other matters regarding the safeguarding of members' interests in line with the stated objectives of the Club. 8.2 The Constitution and rules shall be binding on all members. 8.3 Any question as to the interpretations of these rules or amendments to them, shall be determined by the Management Committee whose decision is final. 8.4 A copy of the rules governing court bookings and other matters and notification of changes to them, shall be prominently displayed on the Club notice board. Trustees 9.1
The property of the Club (other than cash which shall be
under the control of the Treasurer) shall be held in the
names of not more than four Trustees, for the use and benefit
of the Club. Loans on behalf of the Clubs shall also be
held in the names of the Trustees.. Trustees shall hold
office until death or resignation. A Trustee may not resign
from his position until s replacement is found. 9.2 Trustees may sit on sub-committee apart from having one representative on the Management Committee. 9.3 The Club indemnifies the Trustees against risk and expenses out of Club property. If at any time the Trustees are called upon personally to make any payment in respect of any debt or any other obligation incurred by the Club, the Trustees shall be entitled to take over the running of the Club until such time as the Club have reimbursed the Trustees including all costs and expenses incurred in connection therewith except that:- Before taking such action the Trustees must first offer their resignation to the Management Committee who if they can find suitable replacements (acceptable to the creditors) may continue to manage the Club with the proviso also that any liability upon the old Trustees is released by the creditor and full responsibility is accepted by the new Trustees. Amended
September 1993
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